1. Start with a clear copy of your logo
Use an image that looks sharp at the size it will appear on the invoice. A screenshot with large empty borders can make the actual logo look small. A blurry image will still look blurry when placed in a polished document. Check that any small lettering remains readable.
Invoiced lets you set a company logo in your business settings. If you have not set one yet, you can add it while preparing a Quick invoice. You can also start a Quick document before creating an account, entering your business details and items as you go.
2. Choose a layout that fits your information
Invoiced includes 16 invoice styles with different arrangements for the logo, heading, customer details and totals. Some have a centred letterhead, while others place the logo on one side. Pick a layout based on the information you need to show, then check its PDF preview with your own content.
A logo that is wide and short may look different from a compact square mark in the same space. Compare the preview rather than judging only from a style thumbnail. Include a longer item description in your check if that is typical of the invoices you send.
3. Apply your colours and complete the details
Your company colour is the starting point for the document. You can choose a different document colour when an invoice needs another treatment. Look at the PDF preview to judge the result: headings, rules and totals should be easy to read alongside the logo, with enough contrast against the page.
Keep your business name and contact details as text even when they also appear in the logo. Add the customer, invoice number, issue date, due date and currency. These details help the recipient identify the payment request without having to read small text inside an image.
4. Make the payment request easy to follow
Type the goods or work into the item lines and check each quantity and unit price. A useful description tells the customer what the charge covers. If the invoice requests a deposit or a particular stage of work, say so in the description instead of leaving the customer to infer it.
Add the payment instructions that apply to this invoice. You can use your company’s saved instructions or enter instructions for the individual document. Check the recipient name, account details or phone number carefully. A well-placed logo cannot compensate for an incorrect total or payment destination.
5. Preview every page before issuing
Use the PDF preview to review the finished document, including any second or later pages. Look for descriptions that are harder to read than expected, misplaced details, or notes that need shortening. Save a draft if you need to confirm an amount or date before sending it.
- Is the logo clear and comfortably sized?
- Are the business and customer details correct?
- Do the descriptions, currency and totals match the request?
- Are the due date and payment instructions easy to find?
Keep issued copies consistent
When you issue the invoice, Invoiced preserves its PDF. Updating your company logo or colours later does not change that issued copy. If the invoice needs a correction, duplicate it and prepare a revised version. This keeps the document you previously sent separate from the changes you are making.